Group Visit Request

START PLANNING YOUR VISIT

Select the visit option you would like to request for your group:

A traditional admissions visit with a campus tour and admissions presentation

A pre-collegiate visit exploring majors and career opportunities

Group Visit

Grades 10-12Post-HS/Transfer1.5 to 2.5 hours

For students considering their next step, this traditional admissions visit offers a closer look at SUNY Poly, our academic programs, and student life.

Pre-Collegiate Visit

Grades K-5Grades 6-9Grades 10-122+ hours

For students exploring their interests and future pathways, Pre-Collegiate Outreach offers customized, hands-on experiences designed around your group’s educational goals.

Date Selection

Please identify three separate dates you would like to visit based on the availability of your group. Please ensure there is at minimum of 3-5 business days between your two selections! At this time, we cannot accommodate any weekend (Saturday or Sunday) visits.

NOTE: Requests for Group Visits must be made at least 2 weeks in advance!

Preferred Date of Visit

2nd Date of Availability

3rd Date of Availability

We welcome visits between 9:00 AM and 4:00 PM. Please choose an end time that allows students enough time to return to their home campus for transportation.

Start Time

Required End Time

Group Information

What type of group are you?

If 'Other', explain what type of group you are below.

Name of your school/group

Grade

Total number of students

Total number (including chaperones)

School/group address

Country

Street

City

Region

Postal Code

Chaperone Information

First Name

Last Name

Title

Office Phone

Cell Phone (day-of communications)

Add-On Experiences

Additional Sessions

Opportunity Programs

SUNY Poly offers a variety of Opportunity Programs designed to support students in pursuing higher education and achieving their academic and career goals. As part of your group visit, you may choose to add a 30-minute presentation from one of our Opportunity Programs to your visit.

Learn more about the programs below:

Would you be interested in adding a 30-minute presentation from one of our Opportunity Programs to your group visit?

Yes

Which Opportunity Program Presentation would be best for your group?

ACE

CSTEP

EOP

Would you be interested in adding a 30-minute Undergraduate Admissions Overview session to your group visit?

Yes

Would you be interested in adding a 30-minute session of our Engineering Laboratories (Center for Global Advanced Manufacturing) to your visit?

Yes

Please describe any additional specific sessions you are looking for during your visit (if any)

Dining Experience (optional)

SUNY Poly welcomes your group to enjoy lunch in our all-you-care-to-eat dining hall, The Gathering Place.

Lunch is available when classes are in session, typically September through December and February through April. The cost is $11.30 per person. Please note that outside food is not permitted on campus.

Would your group like to arrange for a 30-minute on-campus lunch in our dining hall?

Yes

Are you tax exempt?

Yes

Please email a copy of your tax exempt form to albrigj@sunypoly.edu. Thank you!

Please email a copy of your tax exempt form to readej@sunypoly.edu. Thank you!

How do you plan to pay for lunch?

Cash (paid day of visit)

Card (paid day of visit)

Check (paid day of visit)

Invoice (billed and paid by check or credit card after visit)

NOTE: Please ensure the check is made out to "SUNY Polytechnic Institute Auxiliary Services". Thank you!

Please provide the name and contact information of the person who will be paying for your group's invoice.

First & Last Name

Title

Email Address

Phone Number

Street Address

City, State, and Zip Code

Additional comments (if any)

Acknowledgement of SUNY Poly's Child Protection Policy Requirements

Organizations that bring children under the age of 17 to visit campus must review the SUNY-wide Child Protection Policy and the Policy on Mandatory Reporting and Prevention of Child Sexual Abuse. In addition, all organizations must review the following and must agree to abide by the following through the submission of this form:

All staff and volunteers are required to review the SUNY Child Protection Policy and the Policy on Mandatory Reporting and Prevention of Child Sexual Abuse.
Acknowledge that Sex Offender Registry searches have been conducted on all staff and volunteers in accordance with the Policy.
Conduct a search of all staff and volunteers who will be responsible for youth through the NY Sex Offender Registry and the National Sex Offender Public website within the (90) day period preceding the sponsored activity.
Retention of the records of the results of each search.
Adhere to the minimum staff-to-child supervision ratios.
- 9 – 14 years: 1 staff for each 10 children
- 15-16 years: 1 staff for each 12 children
At least 80% of its staff and volunteers are 18 years of age or older.
Staff and volunteers have training specific to the program or activity.
The overall supervisor for each program and activity is an adult with certification or documented training and/or experience in that program or activity.

NOTE: The policy outlines a minimum staff-to-child ratio, however to ensure that children are being supervised at all times it may be necessary to provide more staff especially if there are break-out sessions that may divide the group of children as each group will require supervision during the program or activity.

By submitting this form you are acknowledging and agreeing to the protection policy outlined above.